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What To Look Out For When Choosing Your Event Planner

What To Look Out For When Choosing Your Event Planner

You may be trying to plan an event and finding out that it is a little bit harder than what you thought. When you are having a hard time planning an event and doing all the work at the same time, you may find that is a good idea to hire an event planner. They can be a great deal of help to you so that you are not getting frustrated and driving yourself crazy over planning your special event.
You may be wandering, where do I find an event planner? It is really not that hard to do. There are more and more people getting into this profession and finding it very interesting. Many people are helping others out with their party planning and making a great profit from it at the same time. This is a growing profession that a lot of people are doing because they are interested in it and they are there for you to count on.
You may be able to find someone to help you with your event planning that has been used by a person that you know. You may be able to get good advice from your friends on hiring an event planner and what they can do for you. You will want to make sure that you are using someone that will be right for you and also someone that you can trust. You want to put your complete confidence in the person that is helping you build a successful event. If you have no trust, you will find it difficult to let them plan your event.
You should choose some for your event planner that you feel comfortable with. Maybe you want to find someone that has the same type of personality as you. This would be great idea especially when it comes to having the same good ideas about what you want. This is a smart idea for anyone that is looking for the perfect party and getting help from an event planner.
There is so much to do when you are in charge of an event. You need to find someone that is going to pay attention to all the detail. This is one of the most important things. You need to have an event planner that is going to stride for the best. You want them to put all that they can into planning this event. If you are expecting to have the best, you will want to have only the best helping you. You will be glad that you took the time to find an event planner that has a good work ethic and someone that wants to work for you.
Do not be afraid to ask the event planner that you are thinking about hiring for references. You should want to see the different parties that they have created. You want to see their work and make sure that they are someone that is going to be able to fit your needs. You will get to see a sense of the type of party that they can plan for you.
Check out the prices for event planners as well. You do not want to be shocked when it comes time to pay the bill. You want to have an event planner that is going to be a great help to you and give you the satisfaction of the perfect event as well as an affordable asset at the same time. You do not want to blow your entire party budget on an event planner. There are plenty of people out there that have reasonable prices that you will feel good about.

Do People Know Exactly What Event Management and Event Marketing Is

Do People Know Exactly What Event Management and Event Marketing Is

The answer is No….As nowadays any Tom, Dick or Harry has an event management company without knowing the A B C of event management. Event Management is principles and practices associated with planning, managing and staging special events. There are a lot of important components like stage and logistic management, marketing, promotion, event evaluation and event reporting which lead to a successful event.

Now event management and event marketing are two sides of the same coin. Event management can’t go without event marketing, so any company or individual doing event management should think about marketing these events first.

Any event management or marketing company or individual has to ensure success for which they are working. The event management company will work closely with the person for whom they are doing event management for as an extension of his team, providing the focus needed to manage each complex element of the event management process, leaving him free to concentrate on his core responsibilities.

We can categorize events as national events, social events and personal events.
Social events: consists of award functions, fashion shows, musical shows etc.
Personal events: are marriage functions, birthday parties or any personal celebrations.
National events: like Republic Day and Independence Day, they are considered to be very important events.

Conducting an event is not an overnight job. These events required proper planning and depth. An expert event manager or organizer has to start the work of organizing event few months earlier. Firstly an expert planner will think of sponsors to conduct the shows. To be very clear, national and personal events do not need marketing, but for social events like award functions, fashion shows etc. proper sponsors, advertisement and of course marketing are required.

Initial step to organize any event is to divide it into different parts.
1- In first part there will be a team of skilled marketing people, who could find good sponsors for the show. Advertisement is also a basic need for the success of an event.
2- Secondly, a group of people works on the venue where the show is to be conducted. The venue, day date and time are equally important factors, as such the place where event is to be conducted should be suitable for the public and even the day and time when the event is going to take place.
3- In the third part the important thing is practice of the show. The other expert group of people works upon the costumes, type of sub events like singing, dancing etc. of the participants. They conduct rehearsal again and again for the success of the show.
4- Fourth part is the selling of tickets in the public and of course the planning of proper security services. It is very necessary to be able control the whole crowd.

Lastly, when all these important functions get clicked together, a successful grand event is organized. In short, to make any event successful the most important thing is planning, and the other step is to follow up accordingly to the plans i.e. e hard work and keen efforts.

Planning A Large Party

Planning A Large Party

If you plan on hosting a large party with more than 100 guests (wedding reception, retirement party, school reunion, anniversary) you’ll need to have it at a larger venue, where event planning professionals can help you with planning, food and catering professionals can help you with food and beverages, and banquet setup can help with the decoration and setup of the party location.

Although traditionally, hotels, resorts and restaurants were the most popular large party venues, you may want to explore other exciting possibilities. Museums, art galleries, universities, non-profit company buildings are just a few of the possibilities. If you choose a non-traditional venue, be prepared to work more to make sure everything is in order for the big event. Venues that don’t usually host such events are less like to have all the necessities as a restaurant or hotel.

Regardless of what venue you choose, you’ll want to make sure they can accommodate the number of guests you are inviting and the magnitude of your event. You may fall in love with a venue, but it may be too small for your event. Another place may seem perfect, but the hours of your party would not work for the venue. It is always good to consult an event planning professional to try to locate the appropriate venue for your event.

Venues that host events similar to yours on a regular basis will ensure they know how to run an event like yours smoothly. You won’t have to worry about the hands on stuff because those have professionals taking care of the details for you. Experienced venues will utilize banquet setup personnel for the setup of the tables and dance floor. The venue management can offer you options for catering, entertainment, and logistics.

If you feel that the venue management lack creativity speak up. You are the customer, and you should be able to influence the planning of your event. Be sure to get everything in writing. Don’t assume anything. Make sure the contract includes what is and is not included at the venue.

Make sure there is enough parking for your guests. If someone you have invited needs special attention such as handicap access, make sure it is available.

Getting The Most Bang Out Of Your Party Planning Buck

Getting The Most Bang Out Of Your Party Planning Buck

Throwing a party can be such a fun adventure. You envision a room filled with happy, smiling guests all complimenting you on the food and the drinks. The only thing standing between you and making that fantasy a reality is your budget.

You may be having champagne dreams while your bank account can only shoulder soft drink essentials. There are ways to incorporate any budget into your event planning and still come out with a party to be proud of.

One of the first tricks to cut cost may be in the time of day you have your event. If you are hosting something like a birthday party or a wedding or baby shower, choosing to have it in the early afternoon has many benefits when it comes to your pocketbook. While you are in the event planning stage, consider the difference in cost when you are only supplying light beverages and small snacks as opposed to a full bar and an entire dinner. The money saved would be noticeable.

Most people don’t indulge in alcoholic beverages in the early afternoon, so you could instead serve a punch or coffee or iced tea. This is very refreshing and along with some small snacks and perhaps a tray of assorted sweet tooth delights, you’ve offered your guests refreshment without the added cost that an event later in the day requires.

Another consideration when event planning is whether or not you need the services of a caterer. Caterers can be invaluable, especially when you are hosting an event of a significant size. If however, your guest list isn’t as vast, doing much of the menu planning and cooking yourself can save more than a few pennies.

Perhaps the best money saving technique when it comes to the area of food is to host a potluck event. This idea can be included as part of your event planning process. You plan the party or gathering based on the idea that every guest will supply an item of food or drink. Some many bring a main course or a salad while others will bring a bottle of wine. Once everyone has arrived there is an enormous amount of different food to sample. This is a great way to include the guests in the party planning process and they feel good knowing they’ve contributed.

Food isn’t the only area that you can scrimp and save in. If you are hosting a children’s birthday party you can ask a friend or relative to dress up as a clown instead of hiring a clown. There are many adults who love to interact with children and the only payment they’d expect would be a room full of young smiles and a slice of birthday cake. Decorations also don’t have to break your budget. If you’re hosting a garden party, you can create beautiful, soft lighting by hanging the white lights that normally adorn your holiday tree around your garden. Your guests won’t be the wiser, but you will for having opted not to invest in a new set of lights you probably will never use again.

Careful thought while you are event planning can save you money and let you enjoy your party without fretting about finances.

Planning Events

Planning Events

Whether you are planning a wedding, a picnic, or just a get together, there are solutions that you need to consider to make your event a success. These guidelines will provide a basis for any type of event you may wish to undertake.
Firstly, your event planning should begin with a budget. Spending without taking a budget into account can cause disasters at every level of planning. You should know how much money you have for your event and break down your party planning on where you wish to allot the funds.
The budget for your party should break down into the following categories: location, food and refreshments, decorations, party favors, plates, napkins, cups, music, clean up, emergency (in case something goes wrong), and any other categories you wish to include. Once you have these categories, you can fill in the necessary equations to help you determine how much your party will cost in total. Necessary equations
Next, plan cost of the location of your party in accordance to your guest list. In other words, make sure that the location that you select has both adequate room and space for free and comfortable movement for your guests. You must also take into account the size of the decorations, and how much space you need for the food if you plan on having those. A cramped environment can often cause people to become uncomfortable.
Bear in mind the purpose of the occasion for which you are planning. Are you are planning a birthday party, an anniversary, a wedding, a Christmas party, a New Year party, or any sort of theme? This will effect the process and outcome of your preparations (food, decorations, party favors, party games) as well as the types and quality of items you may want to purchase.
If you feel overwhelmed with the planning of your event, seek help from people you know will do a good job, be efficient, and who has your trust. Remember to make this fun. It is after all, a party.

5 Tips To Look Out For When Planning Your Event Logistics

5 Tips To Look Out For When Planning Your Event Logistics

There are many things that you need to look out for when you are planning an event that will be a great success. You will want to take into consideration all the things that can go wrong so that you are prepared for the things that can make your event turn bad. You want to be prepared and able to take on any challenges that come your way.
1. The first thing that you need to do is make sure that you are able to keep your event on track. There are so many things that can go wrong when you are planning something. You do not want to get discouraged when it comes to planning something wonderful. You want to keep the event going the right way so that you do not give up and get frustrated. You need to keep patience and keep motivated so that you are getting exactly what you want and need for your event.
2. You have to make sure that you are not planning your event for a day that is already taken by another event. You want to keep the dates open so that you are not interfering with other big parties because you want everyone to show up to yours. You will want to check the dates that are best first so that you can start planning the big party. Once you have the right date, you can then start to book everything else so that you are able to make sure everyone can come.
3. Keep organized. Being on the right track is the best way to stay focused on what you need to get done? You will want to make sure that you are able to keep things running well and on track. The best way to do this is to stay focused. You will want to have accurate records of everything that you are doing so that you not wandering later. You will want to make sure that you get receipts for everything that you pay for. You will want this to ensure that you get what you are paying for.
4. Keep aware of unexpected things that can happen. You will want to be on the lookout for any thing that can come up. You will be better off when you are prepared for the bad things and able to keep up on them. You will find that when you have things handled before they happen, you will be better prepared and able to handle anything that can come your way. This is the one reason why you need to make sure that you are going to have a back up plan.
5. Trying to make the best event ever is not going to happen on its own. You will want to be motivated and able to stay on track. Keeping on the right path is the best way to make sure that you are able to have the perfect event planned. You will feel better and get things done easier. You need to be ready to work and keep things moving. Staying committed to your cause is going to help you with your event planning and making things happen.
These are all great ways to make the event be a success. You will feel better and have a better experience when you are going to be prepared and organized. These are the top things that make an event work and you will find it fun and exciting when you have the right tools.

Building Your Event Planning Business

Building Your Event Planning Business

Owning any sort of business often takes time to grow, but building an event planning business is one venture that typically takes a considerable amount of time. The main reason for this, however, is because you are typically working with one or two customers or clients at a time and the way advertising works in the event planning business much of the time is through word-of-mouth. Event though word-of-mouth advertising is an excellent way for prospective clients to be told about your services and business, it is also a very slow way of spreading the word about your particular services. However, there are some other things that can be done in addition to the word-of-mouth advertising taking place, but that will of course require advertising and a lot of marketing on your part. If you don’t have a degree in business marketing or the like then here are some suggestions of how to advertise your event planning business from the ground up:

Use Business Cards

A great way to spread the word about your business is through business cards. The most obvious people that you will be giving your event planning business cards to are the clients you’ll be working with. On the other hand, there are many people who contact retail stores and other service businesses and ask them whether or not they can place their business cards on countertops or somewhere within their company’s building so that prospective clients and others will be able to pick one up when needed. Of course this often requires that you pay a fee in order to be able to do so, but using business cards in this way is a great idea to spread the word and make sure that your name is out there!

Use Professional Correspondence!

Aside from business cards for your event planning business, another great way to make sure that the public knows about your services is to use professional correspondence with everything that you send out. For example, do you have a professional letterhead that you use when billing customers? Using that professional letterhead with your company name, logo, and contact information is very important so that others will know how to contact you when you’re needed. Another method of professional correspondence for your event planning business is through email. Do you have a professional email address that you can be reached at? An example of a professional email address of your business may be something like, “name@businessname.com.” Of course, this will also require money or some sort of fee, but setting up an email alias for your business is very important!

There are many other things that one can do in order to build his or her event planning business services. Advertising in newspapers or placing information brochures on doorknobs throughout your neighborhood are two other excellent ways to advertise and grow your client base. All in all, all of these methods are sure-fire ways to spread the word about your services!

Taking Your Event Planning to the Online World

Taking Your Event Planning to the Online World

There are probably hundreds of thousands of event planning individuals throughout the world that want their own business when it comes to performing their services. These people are probably great at what they do, however, there are all sorts of reasons why their business may fail. The overwhelming majority of reasons why some event planning businesses fail, though, is because the people who own them fail to market or advertise their services correctly. Even though it may not seem like hard work, if the word doesn’t get out about your business then chances are that it will be doomed from the start.

If you have already gotten a good handle on advertising your event planning services in the real world, however, it may be time to take your business services to the next level and start advertising them in the online world of the World Wide Web! Indeed, there are plenty of businesses that are great about marketing themselves in the offline world, but if they put forth the same effort in the online world they may be doubly successful than what they already were! Here are some suggestions, though, to use for advertising your event planning services on the internet:

Find your City Website!

One thing that you have probably done is to contact your local Chamber of Commerce to make sure that your business was registered with them. The Chamber of Commerce is actually a great service to business owners, and oftentimes the Chamber of Commerce departments of local cities and towns are actually on the city website. Making sure that your business name is being advertised on the city website through your Chamber of Commerce is important as well because it will naturally attract those customers that rarely contact the Chamber of Commerce in the offline world! Your event planning business could grow all the more just by having a presence on your City website, which is definitely an issue you should check into!

Use Article Marketing Methods

Another opportunity for you to market your event planning services would be to create article marketing campaigns. Even though these efforts will probably reach beyond your City walls, the recognition and advertising of your services is no less important! Articles can be easily written by yourself or by an assistant that will allow you to include all of the necessary contact information about your business service so that potential clients will know how to contact you for their next event! Make no mistake, though, there are plenty of people who will be able to read the information you put out there, but the effort needs to be made first!

Taking your event planning services to the online world does not have to be at all difficult, however, it only takes a little bit of work and advertising time to be able to make prospective clients aware of what you do for a living! These prospective clients, in turn, will be able to contact you for the events that they need help with.

Choosing A Theme For Your Next Event

Choosing A Theme For Your Next Event

One important aspect of event planning is choosing a theme for your party or gathering. Unless you are planning a wedding or a baby shower, the theme might not be obvious. The theme can be anything you choose, but it’s important to remember your guests’ comfort and therefore plan with that in mind. It’s wise to have a theme that all guests can easily adapt to. Having to go out and purchase a new outfit or rent an elaborate costume is a burden for some people, and attending an event should be something that people look forward to.

One theme that lasts year after year is of course, the birthday party. Birthday parties are a wonderful cause for celebration and they can be enjoyed by people of virtually any age. If you are planning a youngster’s birthday you might choose to have an additional theme. Two ideas are a sleep-over or a backwards party, where the children all put on their clothes backwards and the cake is served before dinner. In circumstances like this, event planning is fun for both the parents and the child. It’s wonderfully rewarding for the child to be involved in every aspect of the planning of their birthday celebration; unless of course, you opt for a surprise party. Planning a surprise birthday party gets to be a bit trickier but with a little help and a great deal of patience, it can be an enormous success.

A popular theme for parties is having the guests wear costumes. This can be fun for everyone involved and children especially enjoy it during the Halloween season. It gives them an opportunity to put on something fun and act differently for a day. Event planning for a Halloween or costume party is much the same as any other event. You need to first contact the guests and tell them that they’ll need to find a costume to wear. Then it’s time to choose a menu and decorations. Although the theme is a bit different than your average cocktail party, the event planning aspect is very much the same. It is attention to detail that is most important.

Other popular themes that people enjoy for gatherings are:

Hawaiian or a beach theme. All the guests dress up in swimsuits and straw hats and drink tropical drinks. This is especially enjoyable during the colder, winter months.

A 1950s or 1960s flashback party. You can request that the guests dress from the era you’ve chosen and with the music that was popular back in the day playing, it will really be a blast from the past!

It’s important when you are working on the event planning of any party, to choose a theme that people will enjoy and can be fit into any and all budgets. Once the party starts, don’t forget to join in the fun with your guests. Whether it’s a birthday party or a New Year’s Eve party if you plan accordingly, you can make it an event that will long be remembered.

Corporate Events That Do Double Duty

Corporate Events That Do Double Duty

Recently, a teacher whose class regularly scores top marks shared her secret for team building success with me. “It’s easy,” she told me. “Each week, we set a goal as a class. If we’ve reached the goal at the end of the week, I treat the class to pizza and a game and then we sit down and plan next week’s goal.”

There in a nutshell is a tried and true strategy for building and maintaining successful teamwork that any corporate event planner should take to heart. My teacher friend’s Friday afternoon ‘pizza party’ serves a triple function – it recognizes the work achieved, rewards the team for their work, and serves as a springboard for the next goal. To be successful, a corporate event should do three things – recognize, reward and motivate.

Granted, when you’re dealing with high-powered executives, programmers or salespeople, a Friday afternoon pizza party may not be quite the ticket. Higher goals merit higher rewards – but the principle remains the same. If you’re planning a corporate event weekend, then your plans should include all three arms of the success formula.

This isn’t as difficult to do as it may seem. Any corporate event that’s meant to recognize and reward contributions to the team can serve as a springboard for planning further successful activities and include team building activities to further cement the bonds of the work group. An event that’s planned as a team building weekend could easily include a recognition dinner to reward those members of the team who’ve made oustanding contributions.

The key to making sure that your corporate event accomplishes all of your goals is careful planning right from the start. Before you decide on the activities for your corporate event, take the time to work out your goals. Is it your aim to reward your employees? Recognize achievement? Motivate your teams? Hammer a group into a team? Once you know what it is that you want to accomplish, it’s time to call in the professionals.

A corporate event planner with expertise and experience in team building activities, corporate event planning, outdoor team building and corporate hospitality events can show you a wide range of fun corporate events and activities that will serve any corporate event strategy you have in mind. Even more importantly, they’ll bring their own experience to the planning table – and the execution of the event. Using a professional corporate event service means you needn’t worry that someone will forget to meet the keynote speaker’s plane, and your own key people aren’t tying up their time running around to find matching napkins for the company reward dinner.

In the end, choosing to use a corporate event planning service is no different than any other business decision. You hand the work to those that have the best resources to accomplish the task. When it comes to fitting a corporate event to its purpose, a professional event planner can turn your company recognition dinner into a motivating, rewarding and inspiring team building event that will kick your next quarter into high gear.