Tag Archives: concert panning

3 Types Of Online Events You Can Host

3 Types Of Online Events You Can Host

There are a few different types of online events one can host and it will depend on the online event host’s purpose for hosting the event. Below are 3 of the more common types of online events.

1. Online Event showcasing exhibitors – This type on online event is where exhibitors showcase products that they are offering. They can offer discounts during the online event. The online event host has exhibitor booths available during this event. The FOCUS of this kind of events is EXHIBITORS.

2. Online Event showcasing guest speakers and exhibitors – In this type of online event, all participants benefit from learning some information from guest speakers. Exhibitors are also there to offer products and specials. There is a schedule of events as far as seminars/workshops being offered and there are exhibitor booths available during the event. The FOCUS on this kind of events is providing information via GUEST SPEAKERS and EXHIBITORS.

3. Online Event showcasing the host’s expertise. – For this type of online event, the host can look for sponsors for the event to help cover the costs of holding the event. There is a schedule of events for the workshops being offered by the host but there are NO exhibitor booths available during the event. Exposure is offered to sponsors of the event via text link on the online event site. The online event host is giving sponsors exposure to the audience that she is marketing the online event to.

Before you decide to host an online event, decide on what type of online event you would like to have. Once you figure that out, you will have an easier time planning out your event. You will know what your online event focuses on and you will have an idea on how much to charge your sponsors or exhibitors.

Choose Full-Service Banquet Facilities for Weddings, Anniversaries, or Reunions

Choose Full-Service Banquet Facilities for Weddings, Anniversaries, or Reunions

Maybe your daughter has come to you starry-eyed and announced her engagement, talking about all kinds of plans for a big, splashy wedding. Or your parents are looking forward to their golden wedding anniversary, and as the “glue” that binds the family together, you’re being looked upon by your brothers and sisters, cousins, aunts and uncles as the natural choice to pull off a big anniversary party. Maybe you’re responsible for a long-awaited family reunion, or a reunion of your husband’s army buddies, or the annual firefighters’ association banquet….
Reasons for throwing a major social event are infinite. The trouble is, pulling together a wedding reception, anniversary party, or reunion can be a complicated affair. Renting and decorating a banquet hall, finding entertainment, hiring a caterer, choosing the menu, creating and sending invitations – all take time as well as money; and with the busy schedules we all lead today, it can be a major commitment of energy as well as time and money.
Make it easy on yourself!
Contracting with a full-service banquet facility which offers event planning expertise can simplify the process immensely, while creating an attractive and festive environment sure to impress the participants. A competent event planner can also guide you through the process of coordinating your event. She can help you develop a budget for your affair, and then present alternatives, including ideas for décor, menus, and entertainment options. While an event planner can’t take all the responsibility for your special event off your shoulders, she can certainly save you a lot of wasted time and effort and help you avoid the pitfalls of event planning.
When you’re contracting with a banquet facility, make sure you take into account the events that need to take place there. A wedding generally has a band, orchestra, or DJ with music and dancing; a reunion or wedding anniversary may need some kind of AV equipment and a projection screen for showing family photos or home movies.
Many brides-to-be want a formal wedding in a church, with a reception to follow in a second location; but others are happy to hold both wedding and reception in the same place, and many facilities provide a wedding chapel or other wedding hall in addition to the reception area. In this instance, the facility event planner can coordinate the entire process, from wedding to reception.
Arranging for accommodations for out-of-town guests can be an added responsibility. If you’ve chosen a facility which is part of a hotel, making overnight on-site accommodations for your out-of-town visitors can be a major convenience, both for them and for you; and there’s a possibility that you’ll be able to arrange for group discounts.
Keep your most important priorities in sight.
Remember, hiring a full-service banquet facility and event planner isn’t supposed to complicate your life, it’s supposed to make it easier. The most important thing is that all of the event’s participants – including you – enjoy yourselves. Let the event planner worry; that’s what she’s hired to do!
******

All in the Details

All in the Details

You are attending a conference or a seminar, whether for business or for educational purposes. You register in advance and don’t give it another thought. These things take care of themselves don’t they? As an attendee, I have often done the same thing. You appreciate all of the detail but you don’t realize how much thought and time was put into planning the event. Someone, or a team of people, has put much time, effort and thought into every minor detail of the event.
Do you have the time to dedicate to planning such an event? Do you work extra hours and weekends to make sure that the conference is a success? What is the alternative? Outsourcing is a fabulous option to working around the clock and burning the midnight oil.
This was a decision that the Prophet 21 WorldWide Users Group (WWUG) was facing recently when attempting to plan for their annual Users Conference. They are a non profit organization made up of over 300 separate companies who utilize Prophet 21 Distribution Software. The group is made up of all volunteers, including the Board of Executives. The President, VP, Treasurer and Secretary are all voted in to office annually.
Needless to say, they are all extremely busy in their own careers. They dedicate quite a bit of time to volunteering for the WWUG, but to plan an event would be a task that none of them would be able to take on. Outsourcing for this task is a wonderful alternative.
Many events, like the WWUG conference, are annual events. Your planner will become a key member of your team because they will be a constant from year to year. If the Executive Committee changes, your planner will have all of the important details necessary for a successful meeting.
When the event is a true success and everything falls into place, you will be so happy that you decided to outsource. You will have the satisfaction of a job well done, without added aggravation. The choice is simple.

Sending Out Invitations for a New Years Eve Party

Sending Out Invitations for a New Years Eve Party

If you are planning on hosting a New Years Eve party, one of the first items of business is planning your guest list. Once this is done and you have an idea of how many guests you will have, it is time to select a location for your party. Once you do this you can set a time for the event as well. All of this information is important because you will have to include all of this information on the invitation for your New Years Eve party. For this reason the planning of your New Years Eve party should be well underway before you send out your invitations. You should also consider whether or not there are any special requirements for the party because you might want to include these on the invitation as well. For example if you are planning a black tie event this should be noted on the invitations so guests know how they are expected to dress for the event. Similarly if you plan to make the party a potluck event, this should also be indicated on the invitation so guests will be aware that they are required to bring along a dish to share at the party.

When hosting a New Years Eve party, you should also give some consideration to whether or not you want to have a theme for the party. Although it is not necessary to have the invitations reflect the theme, it is a fun idea and it can help to give the guests an indication of what to expect. Also if you expect guests to dress according to the theme, you will want to let the guests know so they are not caught by surprise.

The timing of sending out New Years Eve party invitations is also very important. New Years Eve is a very popular holiday and many people start making plans for New Years Eve very early. For this reason, you might want to consider sending out invitations rather early to ensure your potential guests do not accept other invitations before they even receive your invitations. It is not unusual for a host to send out New Years Eve invitations as early as October. This helps to ensure the guests will receive the invitations before the holiday season so they can plan appropriately for your party. Alternately a host can send out invitations later in the year but send a save the date notice earlier or contact guests via phone to inform them of your intentions to host a party so they are aware that an invitation is on the way.

When sending out New Years Eve invitations it is important to include instructions for responding. This is important because it is unlikely all of your invited guests will be able to attend the party but you want to know exactly how many guests will be attending. This number will be important for planning food, beverages and favors. If you do not know the number of guests ahead of time you may not have enough of these items or you may have too much left over.

Finally, when sending out New Years Eve party invitations, budget is often a very important consideration. Custom invitations can actually be quite expensive. When setting your budget, you should research the cost of invitations and use this information to set your budget for these items.

Catering the Bridal Shower Yourself – Ten Easy Tips to Stay Sane

Catering the Bridal Shower Yourself – Ten Easy Tips to Stay Sane

Planning a bridal shower can be frustrating, especially if you are planning on catering the event yourself. When you are getting ready to host a shower, it is important to take some time for planning and relax. Bridal showers should be a fun time to socialize with friends and family and should not cause stress. Here are ten easy tips to keep you sane when you host and cater a bridal shower.

Number of guests: When you get ready to host a bridal shower, the guest list will determine just about everything about the bridal shower. Work with the bride, or if you are planning on a co-ed shower, talk with the couple. Find out ahead of time, before you begin planning, how many guests they want to invite. The number of guests will tell you where you can have the shower and how many you need to plan for. You might find it necessary to rent tables, chairs and serving platters or plates depending on the number of guests.

Time of day: Another tip for catering a bridal shower by yourself is to determine what time of the day the shower will be held. This can be a huge help when you are planning for food. For example, a brunch will be easier to plan than a shower that is held late in the evening when a dinner is expected. In addition, if you hold a shower in the late afternoon, you will not be expected to cater a large meal. You can plan for simple fare, such as fruit and finger sandwiches. Decide in advance what time of day the shower will be held and it will help keep you sane during the planning process.

Budget: Before sending out any invitations, know your budget. If you are on a limited budget, know what you can spend and stick to it. It will not be fun if you overspend and are left with a huge credit card bill after the shower. Let your bride know your budget and work together to plan a shower. It is possible to plan an elegant shower without spending a lot of money.

Plan ahead and ask the bride: Planning well in advance is the key in hosting a bridal shower. After you have talked with the bride and set a date, you can begin making preparations. If you plan on catering the event, never wait until the last minute. Delaying can cause a lot of stress. Instead, use an event planner or a notebook to record all the of the bridal shower details. Remember that a shower usually takes at least eight weeks to plan, so give yourself plenty of time to make necessary preparations. When you cater the event, know beforehand how many guests you will serve and if there are food allergies or other preferences, such as the bride being a vegetarian. Make detailed shopping lists and know what you will need to buy before going to the grocery store.

Make ahead and get help: Catering a bridal shower can be easier if you know what you are serving in advance and prepare dishes ahead of time. If you are serving casserole dishes, look into making them a couple of weeks before the party and then freezing the items. You can also do this for certain desserts and appetizers. The night before the party is a great time to cut fruits and vegetables, decorate a cake and make finger foods. Making food ahead of time will help cut down on the amount of stress on the day of the bridal shower. Also, consider getting help from others when you plan to cater a shower. It is perfectly acceptable to host a potluck style buffet where everyone brings their favorite dish. You can also enlist help from close friends or family members to help you cook and prepare dishes.

Theme: If you have a theme for the shower, such as brunch, co-ed barbeque or girl’s day at the spa, you can prepare dishes to fit the theme. This will make planning easier and everyone will know what to expect. Having a theme can also help you choose decorations and tableware with ease.

Keep it simple and relax: These are two tips you should remember when planning a bridal shower. Most guests will not remember the lavish dishes it took you all day to prepare. Instead, they will remember the time they spent visiting with the bride. Keep the menu simple and everyone will enjoy the shower and you will not become stressed. Last of all, remember to relax. Take a deep breath and have fun. Do not ruin the shower by obsessing over every last detail. Have a good time and your guests will, too.

Ideas for baby shower invitaions

Ideas for baby shower invitaions

An invitation sets the mood and style for any event. That’s why in planning for a baby shower party, you should give significant attention to the baby shower invitation. Remember that you should always send out invitations for special occasions like baby shower. The good news is you don’t have to leave your home when shopping for quality baby shower invitation. The Internets is full of different baby shower invitations from different styles and designs, from casual to formal to elegant and cute. There is also baby shower invitation for every budget range. You can even find invitations with chocolate and candies, with the details printed on the wrapper. Now, isn’t that neat?

Look for a website with a wide collection of baby shower invitation designs and styles. Some companies would be happy personalize an invitation and some would even address and mail them for you. Now that’s really hassle free service. All of you have to do is choose your design, give them he necessary information then attend to the more important aspects of your baby shower.

Confused at the many choices of baby shower invitation? Not knowing what baby shower invitation style or design to choose? Your main guide should be the theme of baby shower party. Is the baby shower party a formal event or is t just a simple gathering? In picking the right baby shower invitation for your baby shower party, you must choose one that reflects the theme of the party. If you are planning a jungle themes party then you must choose invitation with animals and jungle prints. If you are planning to decorate with angels then choose baby shower invitation with angles and other heavenly things. If you are planning to decorate with a specific cartoon character then choose an appropriate invitation. If you don not have a theme then choose an invitation with a general baby themed design like animals, baby bottles, babies, stars, rattles, cartoon characters, etc.

Once you’ve already decided on what kind of baby shower invitation to get, you can go to the process of ordering them. When you have the invitations already you can already start filling them up. Remember to include the following information: Name of guest of honor, date, time, place, whether it will be a surprise or not, RSVP date and phone number or return card. You should precise as to the details of the baby shower so as to avoid confusion.

If you have to send out the invitation yourself then you must mail it at least 4 – 6 weeks before the baby shower. If guests are from faraway places then send it 8 – 12 weeks in advance. It would also be nice to include a map or sketch of the location of the event.

The most important thing that your should remember is to make the invitation as attractive as possible. It is an invitation for an event announcing the arrival of your baby so it has to be special.

If you are the creative and crafty type, you can always make your own babsy shower invitation. Pick up ideas, from your frids, relatives, books or from the Internet. Making your won baby shower invitation would definitely add a personal touch to the event.

Baby shpwer invitauos come in a vcaruety of styles and designs. The babay shower inviataion you will buy should be according to your choiuce and rpefernece.

Planning a baby shower – Why Perfect Is Not Always Best

Planning a baby shower – Why Perfect Is Not Always Best

Why not get excited when we hear the good news where congratulations are in order for the future baby? News of a pregnancy means the holding of a baby shower party which answers our question to why all the excitement.

Planning baby showers can be fun and fulfilling for all who participate in organising the event. Party celebrations can have a touch of elegance or humour. The choice is yours. Go wild with your imagination when planning your baby shower, in other words be creative and by doing this you either cut costs or incur them. The important factor is to make this an occasion not to be forgotten.

Top on the list of priorities is to have this day stay in every ones thoughts for a long to come and you can do this by planning ahead. If unhurried less mishaps.
Baby Showers are held as early as into the seventh month of the pregnancy. Choosing the perfect location where you are to celebrate this joyous event will be easy as long as it is all done in advance. This will ensure no disappointment with securing dates for the venue/hall you had in mind.

Remember timing is important, people with invites may have other commitments like work or babies of there own that need tending too. So set the time/date of the baby shower to coincide with other folks schedules if possible.
Guest invitations need to be sent at least three weeks prior to the event. Compliment the invites with the theme of the baby shower party. Double check that all the necessary information is printed onto the cards e.g. date time where and when as this is very important and can be quite easily overlooked with all the excitement. Be creative with your invitations because if they are a mess they wont impress
Liven up the party with games that everyone can take part in, do a little research into what games you feel will go down well with the guests.

The incredible edibles are a hit when planning your baby shower party. Consider making a pot of broth. Another easy option and cost effective one is a running buffet a delight to the eye as well as appetizing. Tasty goodies like sandwiches, sausage rolls, muffins, chicken drumsticks, cheese cubes will assure guest satisfaction. Dont forget to place a baby shower centrepiece on the table.

Remember when planning a perfect baby shower is that perfect is not always the best way. Reasons why, if your choice of invitations were word perfect and all the decorations were eye catching along with the perfect choice of food that filled the bellies of all. Then prepare your self for the worst where perfection gave reason to the guests who attended to forget why they were invited in the first place.

6 Factors To Look Out For When Planning The Event Itinerary

6 Factors To Look Out For When Planning The Event Itinerary

When it comes to planning an event, you need to do the even itinerary as well. You need to have everything timed to the T. You need to make sure that you stay on track and keep the event moving forward, or your guests will get bored and stop paying attention to all the events that are going around them. Here are a few things that you should think about when it comes to planning your event itinerary.

First, you need to make sure that you place everything in an order that makes sense. You will want to have the presentation move forwards with transistors so that the events plans make sense. You need to make sure that you take your time when it comes to the event itinerary. Everything needs to be related and mesh well together. If you truly want something that seems a little bit of an odd ball, then make an announcement of why it was so important to you to include the bit. That way everyone understands the program and event.

Secondly, you need to think about the time. You need to have enough time for the presenters to make a point, but not where they steal the show. Usually, you can give a speaker 10-15 minutes. Don’t over load the program either. People do want some down time. If this event is going to be over dinner, let the people eat a little before you start. This way they are ready for the rest of the events.

Besides overloading, you need to look at the itinerary to see if you have enough things going on. You may need to add some speakers to the event to take up some time. You need to make sure that your program is not packed full or missing something. You don’t want to give the audience a lot of down time, but two or so minutes here and there is a great idea.

Next, you need to be prepared when people go over their time. What will you do if someone takes 20 minutes instead of 15? Well keep things flowing by shorting your parts and find other ways to take care of the time. Five minutes may not be a lot, but what if everyone takes extra time? You will have to think about these things.

You should also consider taking people out of the program or introduce them to the program. Do not place them in the itinerary, but give them a big and warm introduction and tell the audience that they are a guest speaker. This way you can use up the extra time, but if you don’t have any extra time then you don’t have to use them.

Finally, you should get someone to review the itinerary before printing. Make sure that everything is spelled correctly and verify names. You need to make it look very professional without any errors. Then you can have them printed off for all the guests. You should make sure that it goes to the printer on time as well so that you don’t panic in the end.

The itinerary will substitute for the program and it can be just a list of events. You don’t have to get fancy with the itinerary. In fact, this is the cheap way to give out a program. You should stick with the itinerary during the event so that everyone knows that the program is going forward. Also, it can be a relief to see how much longer it is to some. Make sure that you have a perfect itinerary before sending them out to the speakers and guests because you don’t want anyone to become offended.

Wedding Bachelor Party What The Groom Will Remember Years Later

Wedding Bachelor Party What The Groom Will Remember Years Later

If a guy’s got to go through a wedding, bachelor party is a necessity. The wedding is a woman’s event. She gets to be queen for a day. But it’s not something most guys give two minutes of thought to, unless it’s brought up by the bride to be. A wedding bachelor party, therefore, is what the guy gets out of the ceremony.

A wedding bachelor party is a time to hang out with the guys and do the kinds of things that will be “off limits” once he gets hitched. It’s the wedding bachelor party and not the ceremony itself that will be remembered by most guys.

Wedding bachelor parties are getting more elaborate these days. What once was a poker game with a stripper or a trip to a steakhouse followed by a night at a strip club has morphed into weekend long road trips. Could this be because people have more money to spend on the whole wedding “event?” Or is it just in guys’ natures to compete with each other?

In either case, a wedding bachelor party now can mean going away for the weekend. If you are a groomsman in on the planning of such an extended event, you may want to get help from the Bride for the planning. For instance, if you are going to surprise your friend, the Bride can help with the planning and even swipe his passport if you are taking him out of the country.

Perhaps no place is better suited for an “end of bachelorhood” event than Las Vegas. Between the casinos and the topless shows, there’s something for every element of the bachelor party. Consider going around an event such as the Superbowl or March Madness when you can take full advantage of the sports book. And, as everyone knows, what happens in Vegas stays in Vegas.

New Orleans at Marti Gras is another favorite place for a wedding bachelor party. Debauchery is the name of the game and a bachelor party goes over well in this city.

If your buddy is athletic, consider a trip that he can be active on. Whether it is a fishing trip in Cabo San Lucas, Mexico or a Ski weekend in Whistler, Canada, keep him busy doing something he loves.

On that same note, encourage him to do something that his wife to be might put off limits. For instance, go skydiving or parasailing. It’s an event he’ll remember long after he says “I do.”

Another thing to consider is taking him on a dream sporting events trip. How about the New York Yankees meeting the Boston Red Socks? Can you get tickets to a college Bowl game? These kinds of events, paired with a great steak and a trip to a nudie bar, can be quite memorable for some time.

Whatever you do for your buddy for his wedding Bachelor party, make it fun and memorable.

What To Do When Things Don’t Go As Planned During Events

What To Do When Things Don’t Go As Planned During Events

Planning a big event is something that you will find to be trying at times. You will have a lot of things to do and you will find not enough time to do them in. you will feel rushed and maybe even a little bit anxious at the same time. You will not be able to make everything perfect and this is something that you will just have to deal with.
Anytime you are planning something, you will probably find that something goes wrong. You will not have an easy time with everything unless you are perfect and in real life that does not happen. You will want to make sure that you are prepared to take on the things that are going to happen so that you are able to deal with them and move on to the next item.
No mater how much planning you do for your special event, you will see that something will always be missed. This is usually the case even if you are double-checking and rechecking everything. You will want to make sure that you can handle mistakes and forgotten things that somehow go untaken care of when you are planning a special event.
You can get your party to run a little better when you are using a good checklist. This will be a list that will include all the things that you have to do for your party. Once they are accomplished, you can check them off and this will make your party planning a little easier and more organized as well. This is one thing that will be a great help to you and anyone that is helping you with the party as well.
If you are find that it is the day of the party and moments before the party is set to begin you see that something was missed, you can try your best to fix the situation. You may have to use a little bit of your creative side to come up with a quick fix, but you may surprise yourself with a great idea. You can be surprised at the way that your mind will think when you are in a bind and looking for an easy fix.
If you are at the event and noticing that something is not going right, you will want to try and fix the problem as fast as you can without anyone knowing about it. You may not want to draw a lot of attention to the problem that you are trying to fix. However you may want to find someone to help you with the situation and get a strong fix for it. This is something that you can do with the right amount of help. You can also have some of your friends going around the party and looking for things that need are going wrong. You may find that this is a huge help with things because you cannot be everywhere at one time.
The biggest thing that you need to do when you see that something is going off course at your event is to not get upset. You want to be able to stay calm and use your resources that you have to fix the problem. You should not panic and get all worked up because one thing is going wrong. You will find that once you get a hold of yourself and let your brain think, you will find a solution to anything that comes up. Who knows, you may not even have to worry about some of the small stuff that goes wrong. As long as you and everyone are having fun, you will have a very successful party.