Category Archives: General News

Reception Ideas

Reception Ideas

Hosting a reception means you have a great deal of planning to do. There are plenty of terrific ideas you can include to make it a very enjoyable event for everyone. You need to plan well in advance to make sure you have everything in place as you need it. You also need to keep a close eye on your budget so the spending doesn’t get out of control. Planning a reception doesn’t have to be stressful if you plan early and pay attention to details.

You want to have they reception somewhere that is going to hold all of the people you expect. Look at various reception halls and find out what they have to offer. Some of them have rentals by the hour while others rent by the day. You many not want to use a reception hall with stairs if it doesn’t have elevator access. You also want to make sure there will be enough parking.

Decorating is very important for your reception so take a look at the various options. You can make your own decorations or buy them. You will find plenty to choose from for any occasion. For a wedding reception it is customary to use the colors of the wedding for the decorations. You can also make lovely picture designs of the couple to display.

Food is a big part of receptions as well. Do you want to offer sit down meal or a buffet style? Think about a diverse menu so there will be something that appeals to all of your guests. One option for dessert that is really popular is a chocolate fountain. It is beautiful to look at and the guests can dip fruits in it for a delicious treat.

Music is a fun part of a reception so find a good band or a DJ to offer a great selection. You want people to get out there and dance to have a good time. You may want to offer prizes for the best dancers or have them feature so line dances so everyone can get out there and have a good time. Be very creative with your reception ideas and you will find people really like them. You don’t need to go overboard in order to offer a very nice event.

Magical Disneyworld Weddings

Magical Disneyworld Weddings

Isn’t it a wonderful idea to spend the happiest day of your life in one of the happiest places on earth ? How about having your wedding in Disneyworld. It is possible with specially-made Disneyworld Weddings.

Having a fairy-tale wedding is every girl’s dream. Romantic, enchanting and truly unique. You can create your own ‘lived happily ever after’ story if you have your wedding ceremony in Disneyworld. A magical ceremony with a memorable reception – something you can never get anywhere else in the world.

And do not fret over details. Everything is taken care of by your own God Mother – in this case she is called fairy God Planner.

You can not have a last minute wedding at Disneyworld. Every thing is pre-planned months ahead. In fact, it starts one year before, with a meeting with the Disney wedding planner, a site tour and a selection of the location from many options available. An agreement is signed and returned with a deposit, eleven months prior to the wedding. Ten months prior, invitations are mailed to the guests.

Activity heats up eight months before the D Day. Planning meetings are discussed over phone or in person with the planner. Ceremony and reception event are planned and prepared. While everything is getting organized, the planning continues till one month before the actual day. All payments must be completed 30 days prior to the wedding day and the final guest count has to be given to them 4 days before the wedding.

All details are handled with great care without giving any tension to the couple. Flowers, invitations, catering are all taken care of. The ceremony will remain as a bright star in your memory forever, with an unforgettable reception.

Complete with white-gloved staff, luxurious table settings, head table, floor length linens and place cards, the event will spell class. As far as the wedding cake is concerned, you will be completely floored by the options you can choose from. Definitely all the ingredients for the most-talked-about wedding are here.

There are special honeymoon packages available at all the Disneyworld resorts. From beginning to end, they make sure that your wedding is an unforgettable one. After all, it is from here that you start your journey to happily ever after.

The Professional Party Planner’s Guide to Party Invitations

The Professional Party Planner’s Guide to Party Invitations

The invitation to your party is the first glimpse into your celebration for your guests. For this reason, your invitations should match the occasion in both style and theme as well. Your invitation is meant to inform your invited guests about your event, but also they are to give your invitees a small glimpse into what is to come at your party.
You will want to send out your invitations at least four weeks before a smaller party, and exactly eight weeks prior for a larger event such as a wedding. You will also likely want to make sure that your party or event is not held over a holiday weekend where many of your friends and family may already have other plans, or who will not want to deal with holiday travel.
The wording on your invitation should be done in a very standard way. This means that it should include the following:
* All phrasing should always be in the third person style
* Punctuation is never used at the ends of lines on an invitation, only on names and addresses which require them
* Try not to use any abbreviations on your invitations. Spell out names, addresses, etc… fully. The one exception to this is the use of Mr. And Mrs. Both of these abbreviations are appropriate for an invitation.
* Days, dates, and times should all be spelled out completely.
* If you have a husband and wife who you will be inviting who happen to both be doctors, you can simply address your invitation to “The Doctors “Last Name” and it will be correct
* It is always socially unacceptable to write “no children” or refer to gifts, or even no gifts, on any invitations.
Each invitation should have the following information contained on it:
* The name of the host or hosts
* The purpose of the event
* The name of the guest of honor
* The day, date and time of the event
* The location of the event
* The address of the event with the street address only, never the zip code as this is tacky
Once you have your invitations completed, then it is time to get a friend to read over them for you and let you know if you have any mistakes in your text. This is very important because the last thing you want to do is send out all of your invitations with the wrong date or time on them. It is so much easier to catch and fix mistakes before the invitations are ever sent out.

You might find it surprising to know that in this day and age you can have your invitations printed at a very reasonable cost online. In addition, if you have a good graphics program and printer, you can do them yourself. If you will be having a smaller event, it is perfectly acceptable to purchase a package of the hand-written invitations from your local store and simply write in the information on them.

If you will be having a very informal party, you can have some fun and informal invitations. If you are planning a much more formal party or event such as a wedding, then you are best to stick to professionally printed invitations.

10 Ideas On Creating Exciting Event Themes

10 Ideas On Creating Exciting Event Themes

If you are trying to plan an event that is different and entertaining, you may find that it is not always easy. You will sometimes run into a brick wall when it comes time for you to choose a special theme for your occasion. You will want your event to go as well as possible. You want to have the perfect theme that will grab everyone’s attention and have him or her excited about coming to your party.
The one thing that you will have to do when you are trying to figure out a them for your event is think about what type it is. You should think about what the event is being held for and something that is associated with it. Once you find out what your event is for, you will then be able to quickly think about different things that you can do to make it great. You want to have a theme that will stand out and get them interested in your party.
There are many different ideas that you can use for creating exciting event themes. You can do something fun for the kids. You will want to make a kids event jammed packed with fun and entertaining items. You want them to keep their attention on the event and busy while they are there. You can use some fun colors and keep the event decorated in an upbeat manner so that the kids have a great time.
Another idea for kids is to have special characters there. You can hire certain cartoon characters and other fascinating entertainers to keep the crowd motivated and happy to be there. You can also incorporate a child’s favorite type of project or hobby. You can use sports and many other fun filled activities to keep them from being bored or getting out of control.
Third, you can have a costume party. This is a great way to get people to have fun and get a little bit wild for a great time out. Your event will be fun and leaving your guests wanting more. For the fourth ideas you can have some really great games to play. Anyone that goes to an event wants to do something fun and exciting. They do not want to be sitting in a corner all night talking to one person. Have some great games that will keep the guests happy and motivated to have even more fun later on.
The fifth reason can be dancing. Usually everyone will love to hear music and you can hire a DJ to play everyone’s favorite music and they can dance to great tunes that will keep them grooving all night long. This will surely add some fun to your event. You can have everyone dance and even come up with a contest to keep him or her moving along with the beat.
For the sixth reason, you can use decorations to make the event great. You can find many different things that will bring life and entertainment to your event. For the seventh reason, you can make your own special designs and theme your party any way that you want. You can use different colors and objects to add some fun and flair to your event.
For the eighth reason, you can use food to create a great theme for your event. You can use any type of food that you want and make your party special. You can have different foods from different ethnic backgrounds to help you with your party planning. You can use any or all-different types of unique foods to make the occasion a little different.
Surprise events are a great way to have a theme. This is the ninth creative way to make your event more exciting to everyone. You can make the party a surprise for someone and use this as your theme. This will be a lot of fun to keep it a secret and to have someone pleasantly surprised about your event.
The tenth idea for your event is to have it as a charity event. This is something that you can bet will bring a lot of different people to your event. You can raise some money for a very special cause in your life and one that you care a great bit for. You will be able to have everyone that attends your event pitch in and donate some thing towards the fund.

Free Baby Shower Games- Laughter is all that Matters

Free Baby Shower Games- Laughter is all that Matters

Daunting is not the word to use when organising baby shower games because it really can prove to be fun for all involved with the planning. But if not going according to plan then daunting it can be. Shower parties are no ordinary gatherings they are a celebration where more detail and preparation is needed for everything to run smooth.
The host of a baby shower plays a very important role when it comes to making decisions. So careful planning of all activities for on the day will definitely need a considerable amount of thought if perfection is to be achieved.

After planning the food menu/decorations and speeches it is time to think about what games to play. If this occasion is to be a happy joyous fun filled event with guaranteed laughter then a sure way of this happening is to choose the right baby shower party games.
Not all guests participate in the games but the biggest majority do. Activities as such are relevant in livening up the occasion.

Shower ideas for games can be found freely on the internet and the good news is most are free, so definitely worth considering if on a budget. I stress not all free baby shower games is every ones cup of tea.

The downside to free games are the print outs are not quite as eye catching as the games you would find on the shelves down at your local store. At the end of the day it is a game and it is free.

It would be worth talking to the mother-to-be to see if she has any objection to using free baby shower games.
Depending on your guests, unattractive print outs may not be an issue as long as the concept of the game produces fun and laughter. If impressing is first and foremost in your mind then stick with the professionally devised games because free baby shower games normally lack class materials. It is best you choose another option if you are out to impress.

What you have to remember is you only get what you pay for meaning, if you have found a shower game for free then do not be surprised if no artistic measures have been taken to make the presentation look good. If you decide that these type of games are not for your baby shower event then you will find a wide variety of good quality ones in the shops.
Baby shower games dont have to look good to give of laughter to all those who participate as long as they disperse pleasure that is all that matters. Think back to your childhood days and the games you enjoyed playing that left you with memories of hilarious moments. Bring back those moments and share them with your guests. Play the fool if need be. If it gets laughs then do it.

Three Planning Myths

Three Planning Myths

Are you — like 70% of business owners — working without a plan? Here are three myths that need to be dispelled about strategic planning for small business.
1. It has to be formal — Not so. The value of a strategic plan for your small business is in putting the ideas on paper, creating action steps that will get you where you want to go and implementing those action steps.
2. I’m too small — Not so. Even a one-person business can benefit from a strategic plan. A strategic plan can help you make decisions about time management and budget. Use your strategic plan to help you determine whether to attend an event or advertise in a publication. It’s a check and balance tool.
3. A strategic plan is like a ball and chain — Not so. It’s your plan. Too many business owners feel like once it’s on paper, it can’t be changed. Wrong! It should be an active document that gets reviewed and updated at least monthly, if not weekly. You’re the business owner, you wrote it, you know what’s happening in your market — adjust as necessary.

Choosing Foods For Your Special Event

Choosing Foods For Your Special Event

Choosing the right menu for a special event can be just as important as choosing a location. Food can communicate a theme, convey a feeling or set the mood of an entire night. If you are planning a high-class extravaganza, hot dogs and beer might not be appropriate. However, they might be the perfect choice for a birthday party at the lake. Taking great care in planning a menu shows your guests how much you appreciate them, and a great meal can help make a special day even more memorable.

If you are planning a birthday party for your child, an interactive meal can be a fun activity for your guests. Rather than slaving away in the kitchen all day or spending countless dollars ordering pizzas, you can save time and money by letting the guests make their own special creations. One fun idea is to prepare a multitude of toppings and let the children make their own bagel or English muffin pizzas. They will have a blast piling on strange combinations of toppings, and they will enjoy feeling like grown-ups in the kitchen.

For a more formal occasion like a holiday party, finger foods can be great for mingling guests, and they can be great topics of conversation. The obligatory finger sandwich can be spiced up by adding your own special pesto or cheese spread to an already tried and true recipe. Experiment with different ingredients in the weeks prior to the party, and test them out on your family. You will know when you get the reaction you are looking for, and you might end up spending much of the party writing down your recipe for your guests.

Planning a menu for a wedding can be quite stressful, especially when you are not sure exactly how many guests will be attending. The rule of thumb is that too much is better than not enough, even if it means having a lot of food left over at the end of the night. You can choose to have a buffet-style dinner, or you can have a set menu for your guests. It is important to consider your guests with special dietary needs. You should have vegetarian and low-sodium alternatives to your main courses, and you should have a heart-healthy menu for those who must avoid foods with high fat contents.

Before attempting a large-scale meal, you should make all of the dishes several times to perfect your recipes. Your goal is to have guests asking for more even after it all runs out. Test your creations on a variety of people and make adjustments according to their suggestions. When cooking food from your own recipes, it is important to remember the details of what you did every time you make it. That way you will know what went wrong when something turns out horrible, and more importantly what went right when you receive raving reviews.

Planning portions is the most important part of catering your own party. Though most recipes tell you how many people they will feed, it is best to err on the side of caution. If a recipe feeds eight, you might want to count it as six or seven, depending on how many guests you expect. Plan that half of your guests will want to go back for seconds. If you know that one dish will be a favorite, be sure to make extra. Though the green beans may be the healthier option, you can usually bet that the cheesecake will go a lot quicker. Keep in mind that the greater the variety, the more people you will please, so even if you are a steamed vegetable lover, you should probably prepare some beefy options for your less than health conscious guests.

A Catering Directory Helps You Find Local Caterers

A Catering Directory Helps You Find Local Caterers

Catering is one service where you are likely to prefer a local supplier. Very few persons would want to bring a caterer from some other country and risk a party disaster. Corporate parties might go for specialized and reputed catering organizations headquartered elsewhere. Even they might often find it necessary to go for local caterers when time is short.

Catering directories generally focus on the final consumers, listing vendors by food categories such as beverages, chocolate fountain, fruit, juice, etc; and by supplier categories like food vendors, caterers, mobile vendors, party organizers, restaurants, party shops, etc. There might also be sections on Health & Safety and Catering Tips.

Another catering directory might arrange vendors by such categories as caterers, event venues, entertainment, photography, transportation, wedding, event planners, florists, etc.

All are likely to provide the option to narrow down the lists to locations you select, such as a city or area.

Some might collect information such as number of guests, event type, services required (such as food, servers, liquor, chocolate fountain, decorations, tables/chairs, tents, etc), date and time, location and so on, and give you a quote based on your requirements.

Caterers might even help you select a menu depending on your budget per person or an event venue or other related matters. Services offered could include sit-in, food station and buffet type serving options, and also clean-ups, drop offs, beverages only service, etc.

Detailed Catering Directory Categories

A brief look at some detailed catering directory categories would help you understand what you could expect. A selection is listed below:

  • Corporate catering
  • Personal Chefs
  • Banquet Halls
  • Yachts/Boats
  • DJs
  • Live Music/Bands
  • Videographers
  • Limousines
  • Wedding Planners
  • Wedding Financing
  • Equipment Hire

Catering Directories Are Not Only for Party Hosts

Another kind of catering directory focuses on the requirements of caterers by listing suppliers of catering requirements. The following sample list provides a look at the kind of requirements caterers typically have:

  • Refrigeration: Chilled display cabinets, Ice makers,…
  • Beverages: Coffee Equipment, Beverage Jugs,…
  • Bar supplies: Spirit measures, Bottle openers, Blenders,…
  • Cookware: Pots & Pans, Cooks Knives, Chefs Clothing,…
  • Tableware: Cutlery, Napkins, Tablemats,…
  • Furniture: Bar stools, Tables, Outdoor furniture,…
  • Kitchen planning: Assessing requirements, design, advice,…

Regional Directories

You can find catering services providers near you either through regional directories, such as Chicago Caterer directories, or through national directories that lists caterers by cities and areas. Local catering can be arranged quickly and is ideal when you are short of time. For domestic parties, local catering would be the better option in most cases.

A local catering directory like a Chicago catering directory might list such local resources as banquet halls, buffet services, corporate party organizers, and so on.


Catering directories generally focus on the consumers of catering services, listing different types of caterers by their services or locations. Thus, you could find a wedding organizer in or near your town, or a restaurant that offers Chinese dishes in city you plan to visit.

Other catering directories focus on the caterers, helping them find cookware, tableware, furniture, refrigeration equipment, and so on. Some might offer kitchen planning and design services and other kinds of consultancy services.

This article looked at the kinds of information you could expect to find in a catering directory.

Do You Have The Right People To Organize Your Event

Do You Have The Right People To Organize Your Event

Jenny Jones would never have considered she had any skill when it comes to running seminars. She was just quietly and competently doing her job when she was asked to organize an event to help promote the services that her company provides. Fortunately for her, she recognized instantly that she did not have all of the necessary skills herself and, by borrowing some tips from her recruitment experience, amongst other things, she saved herself from a great deal of stress and put together a team that delivered the goods, and more.

Almost before doing anything else, she recognized that, as the event organizer she should draw up a list of the numbers and types of people she needed in order to deliver the seminar. Against each job, she noted the competencies that are important for success in that role and any other traits that she felt would enhance the potential for crowning glory.

You’ll note that Jenny did not produce a list of names. That can be an easy trap to fall into, especially if yours is a large organization. Instead of deciding what you need for success, you will be working out who not to offend by leaving them off the list. The formal process of defining people specifications, which is what Jenny was doing, actually gives you a viable and mostly acceptable reason for using only the most appropriate people.

If yours is a small organization, like the one Jenny worked in, and you don’t have the luxury of choice, specifying the people may actually highlight the need for outside help rather than muddling along with the skills that you have inside the business.

Here are a few examples of people specifications:

Presenter : Good communicator, good impact and influence, technically knowledgeable, acceptable to director level delegates, good attention to detail

Course Administrator : Confident, excellent customer focus, good planning and organizing, good influencer, good initiative

Booking Administrator : Good information gatherer, good organizer, excellent customer focus, good initiative

Supplier Co-ordinator : Good planning and organizing, good influencing, good directiveness, good team worker

Jenny chose what she believed to be the five most important characteristics in each job and checked with a few of her management colleagues whose opinion she respected to ensure that she hadn’t missed anything critical. She explained what she expected the people to do and was open-minded to the feedback that she got.

Selecting and briefing the event team

If yours is a large organization, you may want to advertise formally to ensure that you get the best people on board. Many will see this type of project as an opportunity to pick up new skills and experience and will be willing to compete for a place on the team.

The tougher your selection process is, the easier it is for rejected candidates to accept your decision. If you base your selection on a five minute chat in the company restaurant, you may be accused of nepotism and worst of all you may not end up with the best people to help you.

Always insist on evidence of your candidate’s skills and competencies. As a rule of thumb, the more recently they have done something similar, the better the chance that they will be able to do the same for you without climbing the learning curve again. If you have the time, it may be useful to set them a task that will demonstrate to you that they can fulfill the role. When you are faced with twenty people all claiming they are the best, this is a great way to compare their actual capabilities.

If, like Jenny, you are unable to fill key roles from inside the organization, there are many consultancies and service organizations only too willing to help out for a fee. They are capable of doing everything from managing the entire event right down to administering your bookings or providing project co-ordination services. Some online booking organization can also manage telephone bookings on a 24 hour basis, will manage the payment process and can conduct post-event evaluation on your behalf.

Arrange a time when you can get your team together to talk through the purpose of the event. Please DO NOT just hand them a copy of the purpose document and expect them to understand everything that you know about it. They will all have very pertinent questions to ask from their very different perspectives and they should all be keen to make sure that they understand what is expected from them.

Brief job descriptions would not be out of place here as they will define boundaries of responsibility and accountability and will avoid unpleasant finger pointing if anything should go badly wrong at a later stage. Have them write their own job descriptions under the headings of:

* Scope
* Key Responsibilities
* Measures of Success

Not only will this give you a good idea of their understanding, it provides you with a motivational tool to recognize their excellence throughout the project.

Jenny Jones used this approach; put together a highly skilled team to deliver her company seminar and added a new skill to her CV – Event Organization.

What You Need To Know To Make Your Event Educational, Entertaining and Memorable

What You Need To Know To Make Your Event Educational, Entertaining and Memorable

When it comes to an event, you need to make sure that you make it educational, entertaining, and memorable. This is extremely important when you have to place a charity event in the making. So what makes an event all these things? Well you should look at each of them separately. What can you do to make an even educational? What can you do to make it entertaining? What will make this a memorable event that no one will be able to forget?

First, look at the educational aspect. What is the charity or event for? You need to state your purpose or goal everywhere. You can do this in several ways. Once way that you can be educational is by placing stands or show pieces around the event like an art show. Place random facts on the walls or on display so that you can get your guests thinking. You can put on a movie or documentary about the charity and show the people first hand what is really going on and why they should help. You could also do a speech with the help of visual aids to help support your charity. All of these are great ideas when it comes to making something educational, but what about entertaining.

Well if you want just entertainment you can have a band or singer perform at the event. However, that can be expensive. If you are having a charity, you should make sure that you mix entertainment with educational. Basically, you should try to find ways like through plays and other art forms to entertain and to educate. You never know how creative you can get until you try to mix education and entertainment. When you try to mix them you will find that your creativity will pour out ideas and you’ll have success in doing so. You need to make sure that the entertainment is clean and fun, especially for charity events.

While you are thinking about how to make things entertaining and educational, you may just want to add some remarkable details in the mix. When you add some things like fireworks or celebrities in the mix, your guests are going to remember the event for most of their lives. You don’t have to invite any celebrities to make a memorable event. You can do things by picking a unique venue or by having some of the most special and unique details in the event. There are hundreds of things you can do to make a party remarkable. You should do some activities to get the creativity flowing so that you are able to make an impression on all your guests. You will want to make sure that you add something special into the mix so that everyone will be more willing to donate large sums of money or at least some money.

When you have try to include information, entertainment, and shocking or fun events, you are more than likely to reach your goal and surpass any expectations that you may have. You will find that you will be happy with the results from the event. The only hard part about it is finding the creative ideas. If you take some time in your planning, you should have no trouble coming up with ideas and having a wonderful event. You will want to make sure that you have done everything to make things go as smoothly as possible. That includes staying organized so that you are able to find all the information upon needing and also you can stay on top of things. You will have a great event when you take the time to really care about the event and see things through.