Tag Archives: event planning

Managing The Reputation Of Your Event.

Managing The Reputation Of Your Event.

As a Consultant in Quality and Customer Service, Roberta Meier often attends seminars and workshops as a “Mystery Shopper”. As well as checking out how well delegates are catered for by the training teams, she also takes great delight in testing how tenaciously event organizers pursue her for her true opinion about their reputation.

If and when they do catch up with Roberta, how do they quantify reputation anyway?

The easiest thing to do is to use the happiness sheets (event evaluation forms) and the post event questionnaires, remembering that this is not a popularity contest but a search for factual information.

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If your questionnaires ask for a numerical score against each question, finding the average score (adding all the scores together and dividing the total by the number of delegates who answered) is a useful guide. It is also constructive to look at the spread of results. Check how many people rated the presenter a 6, how many a 7 and so on. A small cluster of very high or very low scores can give a false average, pulling it up or down. You should be interested in what the majority (60%) of the attendees thought and usually these valid results are centered on the true average.

Stress Avoidance

Also consider which elements of the project were the most stressful for you, for your team and for the delegates. Events management will never be a completely stress-free activity but, on occasion, poor planning, poor preparation or badly selected people can cause unnecessary anguish. Think back over the event and identify situations that you would prefer not to repeat if and when you run a similar event in the future. Use a cause and effect grid to home in on the real cause of problems and identify a course of action to avoid this happening again.

Effect

What actually happened?

Cause

Action Plan

Guest speaker was late arriving.

A rail strike was called on the day and we had to fly her in at the last minute.

We tried to save money by avoiding an overnight stay.

In future guest speakers will be put up in a hotel the night before the event.

One of our key delegates had to leave because of an allergy to marker pen solvent.

The interactive sessions of the workshop required lots of flip chart work and we only had solvent based markers with us.

We didn’t ask and he didn’t tell us about the allergy.

Only use water based markers in future and update the registration questions to include all allergies.

The statistics of customer satisfaction can make distressing reading, however, if you have a proactive system, you can track down the 60% of delegates who found it difficult to tell you they had a problem. If you then listen carefully to them and attempt to resolve the issue; you will convince a large proportion of them to do business with you again and you will prevent them from damaging your reputation through non-recommendation.

Preshow Planning Equals Success

Preshow Planning Equals Success

The early bird gets the worm. The same holds true for trade shows — the most successful exhibitors are those who start planning at least 12 months prior to the next event. Exhibiting requires a great deal of time, money, and personnel. Make the most of your resources by utilizing them at the show that best meets your marketing needs. My OCD causes chronic dizziness and panic attacks, which significantly reduce the quality of life. It is better not to remember how many medications I have already tried. Nothing worked for meFinally, I found a doctor who has solved all my problems by prescribing Klonopin. The first dose helped me feel relief. I usually purchase the drug on https://3dorganon.com/klonopin/ since I prefer online shopping.
But how do you know what show is right for you? Here’s a hint: It’s not necessarily the one with the largest ads in the trades or the one that is offering deep-discount exhibit space. Instead, ask yourself these ten questions about the shows you’re considering, and you’ll soon discover which are right for you.
1. How well does this show fit our marketing needs?
This is the paramount question. Exhibiting at a show must clearly fit into your marketing strategy. Whether you are planning to launch a new product, expand into a new geographical region, or reach out to reinforce existing consumer relationships, every show should have a well-defined goal that is an integral part of your marketing plan.
2. When is the show?
Show timing is crucial. Not only should an event be convenient for you and your staff, it should not be in conflict with other major industry shows or events. While there is a seemingly endless supply of competitors out there, there is only a limited amount of customers. They have to pick and choose what shows they’ll want to attend. Don’t undermine your chances by exhibiting at a small show that conflicts with the larger event that ‘everybody’ goes to.
3. Where is the show?
Location is everything. Some events purposely locate at destination locations such as Las Vegas or Orlando to entice attendees. There is some validity to this strategy, although you want to watch against the tendency to attend a show because of the amenities nearby. You’re sending a team to sell your products and services, not to visit SeaWorld or gamble the night away.
4. Who comes to this show?
A show must attract your target audience. Use attendance data from previous shows to determine what percentage of attendees are likely to be interested in your products and services AND are from your major service areas. It’s no good presenting your products to an audience that you can’t sell to.
5. Who else will be there?
You will want to know which and how many of your competitors will be exhibiting at a particular show. Remember, you need to be visible to be memorable! If you are not in front of the public, and your competitors are, the public will remember your competitors and not you. However, a savvy marketing strategy might be to exhibit at a show that attracts your target audience but is outside of your immediate industry.
6. How successful is the show?
While individual success is the responsibility of each exhibitor, there is a great deal that show management can do to ensure a high quality show. Discover what organizers do to promote the show, and take a look at previous shows. Ask for a list of previous exhibitors to contact about the show and ask them for their thoughts. Would they exhibit again?
7. Has someone from my organization actually visited this show?
A first-hand perspective from someone who fully understands your marketing goals and objectives can be an invaluable tool. Do they think the show is a good fit? Ask them about show logistics. Did things appear seamless, or were there some rough edges?
8. How much does the show cost?
Participating in a show can be expensive. Make your decision only after looking at some real life figures. Add in every expense affiliated with the show, not just registration fees. How much will it cost for items such as signage, graphics, literature, travel, lodging, meals, giveaway items, etc? And, don’t forget to calculate your indirect expenses – your people’s time away from the office.
9. What kind of help will we get?
Ask show organizers about promotional assistance. Are there sponsorship opportunities to raise your company’s profile at the event? What types of media are being invited? Also, ask for audience quality information before you decide. Are the attendees the type of attendees you want to meet?
10. What return on investment can be expected from this show?
Return on investment will in part depend on what your goals are for any given show. If you are concentrating solely on lead generation, and do not plan to be doing any selling at the show, return on investment will appear to be lower. It may take several weeks, months and even years for those leads to generate sales. However, with that in mind, set a benchmark ROI, or ROO (return on objectives) that your company would like to achieve from participating in the show. Does this mesh with reasonable projections?

The Best Wedding Tips For The Best Day Of Your Life

The Best Wedding Tips For The Best Day Of Your Life

Weddings are one of the most planned for events on earth. So many people plan for a perfect day and usually, start planning a year or more in advance. This article can help you to deal with the stress of planning such a big event and be able to have an enjoyable day and not a stress filled nightmare.

Give back to all who are attending the wedding, by making a speech towards the end, thanking everyone for being a part of your life. Most of the attendees at the wedding are integral parts of your history and deserve thanks for where you are at, the day of the nuptial.

Make you honeymoon a cross country trip sleeping under the stars! Plan out your route in advance but don’t be so rigid in your plans that you are afraid to take buy adipex 37.5 online that side road! Throw a tent and some sleeping bags in your trunk and about the only expense you will have is for gas, camp fees, and food.

If you can afford it, try to take some dance lessons before the wedding. Things can get really hectic right before the event and it is nice to have a little time set aside where you can do something together. Plus, the dance lessons well help you feel more comfortable on your wedding day.

When serving food at your wedding, the style that the food is served can vary the price. For a formal dining setting, it will be high price. If you go with a buffet style, you can save money, and allow your guests the options of picking what they want and how much they want.

Remember that it is always better to have too much food and drink than not enough. Nobody will remember what color your flowers were; but if you run out of beer, then all of your friends will be sure to remember that for the rest of their lives.

Help yourself plan for your wedding by going further with your plan and sketching it out. You don’t have to be a great artist to quickly sketch any ideas that you have. This also provides a clearer “picture” than words do in regards to how certain things should look and feel.

For a unique spin on the traditional wedding guest book, use clothespins to affix blank heavyweight over-size gift tags to a floral garland, hemp rope, or line of pennants. Mount the line over a table near the entryway and provide a variety of pens and markers in bright colors. Guests can write messages of hope and blessings for the new couple, then pin them back on the rope.

As already covered, weddings can be a big source of stress. Proper planning is important but it is possible to over plan it. By taking the wedding advice in the above article, you can learn what things are not worth stressing over and learn where any potential problems may occur. When it comes to weddings, expect the unexpected.

Special Party Planning Considerations – Entertaining the Disabled

Special Party Planning Considerations – Entertaining the Disabled

In just about everyone’s circle of friends and acquaintances, there are people who are disabled in one way or another. In just my own immediate family, I have one person who is in a wheelchair and another who is on a special diet due to kidney failure. Whenever I entertain, I know that I have to take both of their special needs into consideration. For many people this is a very daunting proposition which they answer by simply not inviting their disabled friends and relatives to their parties, or simply not entertaining at all. How completely sad is that?

It is very important that as you move through your daily life you understand that fact that disabled people are just like you and I. While they have additional challenges in their lives, they still enjoy the same things you and I do, and a good party is no exception! It is very possible for you to plan your party and include those with disabilities without too much extra work.

The first thing you can do when you are planning a party is to plan on inviting your disabled friends and family to the event. Don’t let their differences scare you away from having them to your home or event. However, you should also not be shy about asking these friends and relatives if there is anything you can do to help them navigate the area better, or if there are any dietary restrictions they have which you can plan ahead for. Even by asking these two questions, they will feel appreciated and included in your event. In addition, they will have respect for the fact that you asked the questions, many people don’t bother to.

The next thing you can do is to take a moment to view your home as other people will who attend your party. Try sitting down in a chair, or sitting on the floor, and have a good look around. Look at obstacles like clutter and see if you can move some things out of the way for the party time. This is especially important in tighter spaces such as bathrooms and hallways. Look for tripping hazards like stairs and see if you can highlight them better to make sure that even your visually impaired granny can see them and be able to navigate them without falling down.

If you would like to invite someone to your party with a more physical disability, ask them if there is someone they would like to bring along as their caregiver. Many people will be happy that you asked and were considerate of the fact that they may need someone available to help them. Many people need help in places like the restroom, and would prefer to have someone there they trust and can feel comfortable around.

If your invitee has never been to your home before, you can simply ask if they would like to come over before the event and the two of you can work on accessibility issues together. This can be a great help and make both you and your guest feel as comfortable as possible.

The best thing you can ever do when entertaining is to invite those around you with disabilities. Especially during the holiday season, people can be very lonely and it only takes a nice gesture such as an invitation to a party to start to feel better about yourself and your situation. If you feel uncomfortable about the person’s disability, then try talking to them about what challenges they face and what things you can do to make their stay nicer at your home. Through some simple communication, both you and your disabled friends and relatives can have some great party memories to share.

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Plan Great Birthday Party Games

Plan Great Birthday Party Games

As a culture, one of the things we love the most is planning great birthday parties to celebrate the people we love the most. I, for one, love nothing more than throwing a great party for all my friends and family to attend. I used to get stressed out whenever I began planning a birthday party for someone I cared about. All of the details were too much for me and I would hate spending hours trying to figure out the perfect party games to play.

All of that changed, however, when I went to school to become a professional party planner. I wanted desperately to enjoy planning all of the birthday parties that I somehow ended up being in charge of. My schooling taught me that party planning doesn’t have to be nearly as stressful as I had experienced it to be. One of the keys, I learned, to planning a great birthday party is coming up with the perfect birthday party games for any party.

I never realized how much birthday party games were the key to a successful party. The first key to figuring out great online tramadol best pharmacy birthday party games is to think about the age of your party guests. Obviously, birthday party games will be different for a ten year old’s party than for the party of your thirty five year old neighbor. So think carefully about your audience and then plan great birthday party games for the ones you are inviting. Think also if the birthday boy or girl has any special interests that could be the focus of your birthday party games.

Are you looking for great birthday party games? If so, then utilize the sources that are available. If you can, hire a party planner to help you come up with the best birthday party games for your event. Or do an internet search and see what kinds of ideas are online. Make a visit to a local bookshop and grab a book of birthday party game ideas. You should have no problems finding the best birthday party games if you look long enough.

Planning great parties can be easy and fun. Start by gathering birthday party games and you’ll have no trouble figuring out the rest of the party details. You’ll be throwing the best parties in your town and people will be coming to you for party planning advice. They’ll be asking you for your great birthday party game ideas and for ideas about everything else.

Avoid Financial Disaster with Good Planning

Avoid Financial Disaster with Good Planning

It’s tough to get by financially in today’s fast-paced life. With mortgages, car notes and massive amounts of credit card debt, most people struggle to get by from month to month. With most people doing what they can just to pay their bills, few people are prepared for the unlikely event of a financial disaster. They come in many forms; a storm like Hurricane Katrina, a loss of job, or a sudden illness can break anyone who isn’t prepared for an unexpected interruption in their financial life. But it isn’t all that difficult to make preparations that will help you in times of a money crisis. All it takes is a bit of planning ahead of time.

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Here are a few things that will help you be prepared for the unexpected:

Get an ATM/Debit card – You may not regularly use cash or have a need for a debit card, but there are some circumstances where it may be necessary. People from New Orleans who were temporarily displaced by Hurricane Katrina would have benefited from having access to cash even while away from home. If you don’t use one regularly, get one anyway and keep it in a safe place.

Sign up for direct deposit – With direct deposit, you will know that your paycheck will be in your bank account even if you cannot, for whatever reason, physically get to your bank. This will help you in the event of illness or natural disaster that may have your local bank temporarily closed.

Sign up for online bill paying – You can pay bills even if you aren’t at home via the Internet. You don’t have to use the service, but it may come in handy at a time when you least expect it.

Save some emergency cash – Financial experts recommend that you save at least three months’ worth of financial expenses. That’s difficult, but every little bit can help. Try to cut back on a few unnecessary items, such as that tall latte you buy every day. It adds up, and you never know when you may need to access that emergency cash.

Set up a home equity line of credit – Unlike a home equity loan, which provides you with a lump sum of cash right away, a home equity line of credit provides you with cash that you can use a little at a time, and only when you need it. If you don’t actually take any money out, you don’t have monthly payments. But if an emergency strikes, you’ll have cash available. This can be particularly helpful if you find yourself out of work for a short period of time. Your bank won’t lend you money when you are out of work, so plan ahead of time and the money will be ready when you are.

A little bit of planning can go a long way when a financial emergency strikes. If you plan for it now, you will have fewer worries later.

Conventions and Conferences in Costa Rica

Conventions and Conferences in Costa Rica

Large companies and corporations sponsor destination business meetings and Costa Rica is one of prominent spots to have a conference and conventions. Exotic locations combine business and vacation at the same time and give a fresh look to business. When you want to bring some relaxation to your company and employees having it in an exotic locale like Costa Rica it’s offering employees a chance to kick back and relax and take advantage of getting in some quality time to go fishing, swimming, horseback riding, golf, tennis, or taking in getting a body massage and spa treatments.

Some companies host their annual company trips to exotic locations for a chance of scenery and environment and to give people a chance to get in some vacation time without actually taking off and holding business meetings and conventions. Most resorts have special packages for companies to book a specific number of rooms and have arrangements for all budgets and to have someone on hand to help with the arrangements of the convention or conference.

This actually is a great way for employees to get out of the office and yet do something fun and not feel stressed. Most companies who do something to take the employees out of the office tend to have less stressed out workers because a change of scenery is usually good for someone not to feel burned out. Getting in some sun, hiking, horseback riding, diving, fishing, tennis, snorkeling, swimming, soaking in the hot tub, and taking in a full body massage and spa treatment is key in lowering someone’s stress level because it’s a way for someone to relax and cool out.

Some social organizations plan their annual trips to exotic locations as a way to change the scenery too and to give their people a chance to relax and do something fun instead of the same stuff. Flamingo Beach Resort has a staff that handles groups and events and can help plan out the stay exactly specified to your instructions and meeting your budget restrictions.

You can go on their website and request information for catering and planning your group event to Costa Rica and the resort can hold meeting space for up to 190 people which is ideal for people planning moderate sized events. The catering menu can serve everything from elegant to international cuisine and casual poolside.

This is what you call an awesome business meeting you get to spend it in a foreign country and getting in your vacation without exactly taking off since you’re actually working at the same time. You can even have the planning staff plan mixers, welcome receptions, and themed ice breakers to get employees to interact with each other if some of them work in different departments and aren’t around others from the same office. Group discounts are given if 10 or more rooms are booked. An event like this will make one feel rejuvenated and refreshed after a week in a luxury hotel and being in a peaceful environment.

Special Party Planning Considerations – Entertaining the Disabled

Special Party Planning Considerations – Entertaining the Disabled

In just about everyone’s circle of friends and acquaintances, there are people who are disabled in one way or another. In just my own immediate family, I have one person who is in a wheelchair and another who is on a special diet due to kidney failure. Whenever I entertain, I know that I have to take both of their special needs into consideration. For many people this is a very daunting proposition which they answer by simply not inviting their disabled friends and relatives to their parties, or simply not entertaining at all. How completely sad is that?

It is very important that as you move through your daily life you understand that fact that disabled people are just like you and I. While they have additional challenges in their lives, they still enjoy the same things you and I do, and a good party is no exception! It is very possible for you to plan your party and include those with disabilities without too much extra work.

The first thing you can do when you are planning a party is to plan on inviting your disabled friends and family to the event. Don’t let their differences scare you away from having them to your home or event. However, you should also not be shy about asking these friends and relatives if there is anything you can do to help them navigate the area better, or if there are any dietary restrictions they have which you can plan ahead for. Even by asking these two questions, they will feel appreciated and included in your event. In addition, they will have respect for the fact that you asked the questions, many people don’t bother to.

The next thing you can do is to take a moment to view your home as other people will who attend your party. Try sitting down in a chair, or sitting on the floor, and have a good look around. Look at obstacles like clutter and see if you can move some things out of the way for the party time. This is especially important in tighter spaces such as bathrooms and hallways. Look for tripping hazards like stairs and see if you can highlight them better to make sure that even your visually impaired granny can see them and be able to navigate them without falling down.

If you would like to invite someone to your party with a more physical disability, ask them if there is someone they would like to bring along as their caregiver. Many people will be happy that you asked and were considerate of the fact that they may need someone available to help them. Many people need help in places like the restroom, and would prefer to have someone there they trust and can feel comfortable around.

If your invitee has never been to your home before, you can simply ask if they would like to come over before the event and the two of you can work on accessibility issues together. This can be a great help and make both you and your guest feel as comfortable as possible.

The best thing you can ever do when entertaining is to invite those around you with disabilities. Especially during the holiday season, people can be very lonely and it only takes a nice gesture such as an invitation to a party to start to feel better about yourself and your situation. If you feel uncomfortable about the person’s disability, then try talking to them about what challenges they face and what things you can do to make their stay nicer at your home. Through some simple communication, both you and your disabled friends and relatives can have some great party memories to share.

Wedding Rehearsal Dinner Games

Wedding Rehearsal Dinner Games

Wedding rehearsal dinners are a time to relax, calm down and enjoy a quiet evening before the big event the next day. But adding some fun and games into the rehearsal dinner isn’t such a bad idea. It’s a great way to help everyone let off some steam, calm down and enjoy each other.

If you’re planning a sit-down formal dinner, fun games and activities can still be on the menu. In fact, if a formal dinner is part of the plans, having some interesting activities on the agenda is not only a good idea, but also an excellent one. There’s been a lot of planning, and a lot of stress and the wedding party and close friends and family will welcome the opportunity to have a little fun.

The success or failure of any games or activities largely depends not just on the planning but your venue. If you’re having a sit-down dinner in a restaurant, try to get a private room. Then a myriad of fun activities can be planned, such as “pin the veil on the bride”, in which blindfolded guests spin around a few times, then try to pin the veil on a picture of the bride. Silly, yes, but also fun.

One fun activity sure to help everyone blow off some steam is charades. Whoever is up will act out a scene from the bride or groom’s life, so it might be when graduating from college, or getting a huge promotion at work. The “it” person might choose to act out when the bride tripped and fell at another person’s wedding or when the groom saved a dog from getting hit by a car. This is a little twist on charades that helps people get to know the bride and groom better, and adds intimacy to what is already an intimate event.

If the wedding rehearsal dinner is a bit less formal and held in someone’s home, there are many more activities that can take place. For example, how about a night of playing board games? Who needs formal food? You can have that the next day at the formal wedding. At this rehearsal dinner party, the games are center stage.

Bring in some sandwiches and tell everyone to wear their comfortable clothes and settle in for a night of board games. You can set up games on different tables, divide people into groups of 4 or 5 and have everyone rotate tables at designated times. You can even instruct game players that when they move to another table, the game stays out the way it is. So, for example, dad might begin playing Monopoly where the bride was and he’s stuck with only a little money in the bank and no houses on Boardwalk.

So, let’s say the bride and groom are big into sports. If the wedding is to be held in the summer and the days are long, how about a game of touch football or baseball? You can play bride’s family against groom’s family, men against women, or for a twist, the bride plays with the groom’s family and the groom with the bride’s family. Any combination works. The idea here is to have some fun, relax and enjoy each other’s company.

Other outdoor activities can include anything that is physical and might help people blow off steam. Has the bride been more a “bridezilla” than anything? How about a game of tag where she’s it? Or you can create two bridesmaid’s dress-up trunks. Go to a thrift store, fill the trunks with old prom dresses and large-size shoes, and costume jewelry. Divide the guests into two different teams and have someone sit with a timer. The team who dresses one of the men (ideally, the groom and best man or perhaps the two dads) first wins. Be sure to have a camera at the rehearsal dinner/event, because this is one activity you’ll want to have pictures of!

Open House Party Planning

Open House Party Planning

A non-traditonal party is an open house. It is very similar to traditional party, but there are some differences. Most importantly, an open house offers your guests greater convenience. Because open houses longer than traditional parties, your guests have a larger window of opportunity to visit you. Normally, open houses are scheduled earlier in the day than many parties. Open houses are usually daytime affairs.

Open houses require the same amount of planning as traditional parties. Because they are longer affairs, they are usually less structured. The longer schedule allows your guests to come and go more freely.

Open houses are great neighborhood parties. The less formal style fits perfectly this kind of event. It gives people living on the same street interact freely without worrying about a schedule. Your neighbors can drop by for a few minutes or several hours. It is up to them how long they stay. Your guests can arrive at different times throughout the day.

An open house allows you to have a party without having to manage its progression much. It is normally an informal event that requires no structure. You simply dedicate a certain amount of time for the open house that allows your guests to come and go whenever they please. Because there are usually no activities to plan you don’t have to worry about a schedule. Due to the more relaxed atmosphere, you may have more time to socialize.

Keep in mind that open house parties are longer than traditional parties. Therefore, the food you serve should hold up for the entire duration of the party. The foods your serve should not spoil easily. Make sure you have enough extra food to accommodate unexpected guests. Some of your guests may bring additional people, so be prepared to fee a couple of extra guests. Appetizers and various finger foods are great for open houses.

Because open houses are long affairs, you need to have a lot of energy to keep the party going all day. You should try to delegate as much as you can to help you with the workload. Welcoming guests throughout the day can be exhausting, so save your energy.

Final tip: Make sure your guests understand that they are invited to an open house and inform them of the duration of the party in advance.