Tag Archives: event planning

The Meat And Potatoes Of Event Planning – Choosing Your Menu

The Meat And Potatoes Of Event Planning – Choosing Your Menu

One of the most talked about aspects of any event is the menu. People love to eat and if they are invited to a party, one of the things they will usually be most excited about is the food.

It can be a daunting task, planning an entire menu for a group of twenty, thirty or three hundred people. But with some careful thought and proper event planning, you can prepare a menu that will not only satisfy your guest’s appetites but it will impress them as well.

If the group that you are hosting is large, hiring an event planner might be in your best interest. The reason for this is that local event planners generally have an outstanding relationship with caterers. They know who is good, who serves what and which catering company will satisfy all of your dining needs. A benefit to hiring a catering company is that they handle all aspects of beverages and food. All you need to do is sit down with the person planning your event and decide on a menu that will fit into both the appetites of your guests and your budget. Armed with this information, the event planner will contact several caterers get a quote on your party and then come back to you with a few finalists. You’ll be able to not only meet with the caterers, but generally you can also get a taste test of what they have to offer. This is a great approach because then you, as the host, are fully prepared for what will be served to your guests the day of the event.

If your soiree is a smaller affair, than you might decide to handle the event planning details of it yourself. This includes taking on the planning of the menu. In this case you’ll consider whether a cocktail party, a sit down dinner or a buffet might be in order. Each of these alternatives offers distinct benefits. If you decide on a cocktail party, you’ll need to choose several hors d’oeuvres that your guests will enjoy. It’s usually prudent to plan on a few of each for every person attending. If you plan in that fashion, you won’t be embarrassed by running short of food.

A dinner party or buffets are also good choices for a party. Depending on the number of guests invited you can plan either without too much difficulty. One important note is that whenever you are event planning and the function will include food it’s wise to consider whether any of your guests have special needs when it comes to food. This can include things like diabetes or food allergies. If you are having someone attend who is highly allergic to a food, try not to serve that food at all.

When it comes to event planning, menu planning is a big factor. If you consider the size of your guest list and the time of the event, you can choose foods and presentation that fit the tone of your party to a tee.

Entertain Or Not

Entertain Or Not

Calling up a few of your friends the day before for an improvised barbeque party requires no planning whatsoever. Such an impromptu event may work really well once, but good parties require good planning. Every party, regardless of size, place or theme, requires some planning.

Normally, the larger the event, the more planning required. For example, weddings are usually planned about two years ahead, but it is not unusual to find people planning their wedding for an even longer period of time. A smaller formal event may require just as much planning as a neighborhood 4th of July block party.

If you are going to plan a party, you need to try to anticipate potential difficulties, unplanned events, mishaps, and small catastrophes. Make sure you minimize potential obstacles, such as a rainy day for a backyard barbeque. If rain is a possibility, think of how it will affect the party. Think of the things you can do to better prepare for such an event.

Some parties involve large groups of people. Large formal events, such as weddings, normally work better when you hire a professional event planner. Although event planners will charge you, but the experience they bring to your event is going to help you create a better event. The event planner can help you with hiring the caterer, securing a great venue, etc. The event planers are experts in making your party a success, so take advantage if them.

Every party is going to cost some amount of money, so make sure you set your budget as early as you can. Your budget will have a lot to do with how many guests you can invite, the kind of food and drinks you serve, the venue, and more. If you can host your party at your house, you are going to spend less than if you had to rent a venue at a hotel or a restaurant. Don’t start shopping or inviting people before you have set your budget. If you only have a budget to entertain 20 people, you can’t even think about inviting 40.

Small and large, parties require planning. Parties cost money, but they don’t have to break the bank. With a little effort you are on your way to a great party.

All About Wedding Event Planning

All About Wedding Event Planning

If you are in charge of being the event planning specialist for a wedding reception, wedding rehearsal, or something else that goes along with being involved with the wedding then chances are that you know it is a huge responsibility. Not only are the bride and the groom counting on you to make sure that every aspect of their wedding reception goes smoothly, but all of your event planning skills are being relied upon for the success of the whole event! Even though not many people will realize if a specific faux pax is made on your part throughout the reception or wedding event because it may be so small in nature, chances are that you realized that you have messed up. Here are some things about wedding event planning that you should know about in order to create the perfect wedding reception, rehearsal dinner, and coordinating the cleanup efforts afterwards as well!

The Bride and the Groom

Even though the person chargeed with event planning for the wedding reception or the rehearsal dinner may feel overwhelmed at the great responsibility that he or she has, an important thing for the event planner to realize is that the wedding and everything pertaining to the wedding is all about the bride and the groom. Even though a lot of what’s going on will feel like it has to do with the event planner him or her self, chances are that it will only feel that way because there is added pressure on the individual to make sure that things go off without a hitch!

Coordinating the Rehearsal Dinner

The rehearsal is just one aspect about wedding event planning that definitely should not be taken lightly! Even though all of the wedding attendants are not required to go to the rehearsal dinner for the bride and the groom, it would be a good idea if the wedding event planner were to convince everyone to attend! In addition, another very important thing that must be thought about when it comes to the wedding rehearsal dinner is where it will be held, what food will be eaten, and how long it should last. Of course, a lot of these things will be chosen by the bride and the groom itself, but the wedding event planner will obviously have to help them make some of the more important decisions, such as where it will be held and also to make sure the reservations are in place!

A Successful Wedding Reception

Perhaps the best thing about event planning for a wedding is witnessing the marriage ceremony and wedding reception to make sure that it all happens succesfully with no real downfalls! The wedding reception is an important part of this; making sure that the bride and the groom have agreed upon the food that will be there, what type of cake they’ll have, and where it will be held are very crucial issues to making sure everyone is satisfied! In the end, however, it all comes back to realizing that the whole wedding event is about the bride and the groom, and that is the secret to making sure that your wedding event planning efforts don’t go to waste!